Frequently Asked Question:
Should I Back Up My Data?
If you have data that you either can't live without or can't imagine living without, back up your computer. One of our customers has a great motto "If your data isn't in 4 places, it doesn't exist". While this might seem excessive, bear in mind that back ups do fail, that theft does occur and that any disaster capable of killing your computer, is more than capable of killing your back ups. When it comes to backing up your important information, you can never be too safe.
Backing up your data doesn't have to be a long and frustrating process. There are many ways in which your data can be regularly backed up without interfering with your day. The most popular forms of back up are the following:
- CD/DVD
- Flash Drive
- External Hard Drive
- Cloud
- Server
CD/DVD
Backing up to disc tends to be a simply and fairly inexpensive option. CDs and DVDs are easy to come by, simple to store, and most computers come preloaded with burning software.
Drawbacks? Discs can be misplaced or damaged. When preserving data on disc long term, it's best to invest in archival quality media.
Flash Drive
If you're only backing up a small number of files (ie. photos, documents) then a flash drive may be a good choice. Flash drives are small and portable and can easy be stored in a safety deposit box or small drawer.
Drawbacks? These small drives can easily be lost due to their physical size and, in the event of a device failure, your data cannot be recovered.
External Hard Drive
There are two types of external hard drives - those with back up software and those without. External hard drives can be purchased in various capacities and are built either for your desktop or with portability in mind.
Drawbacks? Like your computer's internal hard drive, external drives can fail. Data recovery is expensive but is usually possible.
Cloud
There are many cloud back up services available that conveniently back your data up on an approved schedule for a set rate. In the event of a theft or natural disaster, your data is safe and accessible from any other computer.
Drawbacks? There is a recurring cost associated with this form of back up (either monthly or annual rates) and your data is stored with a third party and may be subject to international laws.
Server
Most large organizations, and those with vital data (ie. doctors and lawyers) maintain back ups of their data on servers. Servers can be purchased preconfigured or can be customized to meet the customer's needs and are able to store large amounts of data from all computers of the network.
RAID can be configured on servers to allow data redundancy - that is, to allow for data to be mirrored on a second drive - so that in the event of a hard drive failure, a second drive is ready to go.
Drawbacks? Servers are more expensive than most other options.